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Adding a Business

You can add a new business to EasyBooks by tapping Add a new business in the Businesses screen.

Note: When you add a business, a default set of accounts is created for you, depending on the template, example or business you select. It is easy to add, remove or modify the accounts to match your own requirements.

You can choose to add a new business in four different ways:

from a template

Choosing a template adds a business with no example data (such as sales, income and expense transactions), which is a good starting point if you have already experimented with EasyBooks and want to use it.

  • Bank Account Only - This adds a business that has the bare minimum of accounts. The business will have a bank account, but none of the other optional accounts, such as for petty cash, income, expenses and stock. You can add additional accounts as you need them.

  • Sole Trader - This adds a business that has a full range of accounts. The default account names are appropriate if you are a sole trader. If your business is registered for VAT, a few simple settings allow you to set up EasyBooks to manage VAT.

  • Company - This also adds a business with a similar range of accounts to the Sole Trader business, but the names are more appropriate to an incorporated company. The business includes an account for employee costs.

  • Personal Accounts - This creates a "business" containing a set of accounts that are more appropriate for managing personal finances. 

from an example

This section allows you to add one of the example businesses. Each is provided with example data, including some sales and purchases. You may wan to add an example business to experiment and become familiar with EasyBooks.

  • Buy & Sell - This adds a business that reflects a sole-trader who buys and sells goods. Some customer and supplier accounts are set up, together with other accounts that record sales, cost of goods and stock. The business is assumed not to be VAT registered.

  • IT Contractor - This adds a simple business that obtains its income from fees. The amount of income is based on time worked, as recorded in the "Time Tracker". The business is registered for VAT -you can use this to examine the accounts EasyBooks sets up to manage VAT.

  • Demosys - This adds a standard VAT-registered incorporated business, with income being generated from a number of sources, including fees and sale of goods. The example includes several customers and suppliers, a wide range of standard expense accounts, employee payments, and other accounts to record fixed assets, stock, work in progress, etc.

from Online Sync

This section is relevant only if you have created an online syncing account at: https://sync.easybooksapp.com. The section allows you to add a business that is not currently on your device and that is either:

a) set up for syncing on another of your devices, or

b) shared to you from a device of another online syncing user.

Tapping the business adds it to your device and keeps it synced with the other device(s). Since it is a synced business, you will be able to see all transactions that the other device(s) can see. If the business has been shared from another user, you may not be able to change information, depending on whether the other user has given you full access.

Note: You must be logged into your online syncing account for businesses to be listed in this section. If you are not logged in, Start syncingis displayed - tap this and log in. Once you have logged in, the from Online Sync area updates automatically.

by copying an existing business

You can choose to copy the business that is currently selected in the Businesses screen. Note: No transactions are copied from the existing to the new business.

When you tap the business, two additional options are displayed:

  • Copy Inactive Accounts - Set to Yes if you want the new business to have all accounts that are in the existing business, including those that are inactive, as set in the Account Settings screen. If you choose No, only active accounts are copied.

  • Set Opening Balances - Set to Yes if you want the opening balances in the accounts of the new business to be the same as those in the existing business. You can use On Date to choose the date on which to take the balances. If you chose No, all accounts in the new business will have a zero balance.

  • Tap Create when you are ready to create the new business.