How to... (Profit and Loss)

The following describe how to carry out tasks in the Profit and Loss screen.

Consolidate and pay your corporation tax

In the report screen, tap organise followed by Consolidate. You may wish to do this after your tax due has been calculated and added to EasyBooks. The following describes the process in more detail.

EasyBooks provides the basis for working out how much corporation tax your business is liable for. Assuming your Next P&L Consolidation date is set in Business settings, and that date has passed, you can use the Profit and loss report to find the operating profit.

Calculating the tax your business owes can be simple, but it depends on your business and the tax rules that apply. As an example, you could start by using the Profit and loss report as a basis, adding back any depreciation, applying capital allowances and so on. Your accountant will normally perform this calculation for you, and supply you with the final figure for the tax owed. Once you have the figure follow these steps to enter the payment.

  1. Add a new transaction dated on the last day of your tax period. Set Account 1 to the Profit and loss account (found under Net worth / Capital) and Account 2 to the Corporation tax due (located under Creditor). Set the Transaction Type to Capital decrease and set the tax due amount. Don't worry if your P&L account goes negative for now, the next step will transfer your total profit into this account.

  2. Run the report again, and use the option to Consolidate. This will reset all your income and expense accounts to zero and lock the tax period. You will then only be able to add new entries dated after it. The overall profit is transferred to your Profit and loss account, which should now show a positive balance.

  3. When you pay the tax bill, you will usually pay from your bank account. To enter this in EasyBooks, add a new transaction from your bank account. Set Date as the date you pay the tax, check Account 1 is set to the bank account, set the amount paid and pick Account 2 as Corporation tax due. EasyBooks will reduce the balance showing as owed on the Corporation tax due account and reduce the bank account balance. If you pay the whole tax amount in one payment, you should expect to see the balance on Corporation tax due return to zero.

Undo a previous consolidation

In the report screen, tap organise followed by Undo Last Consolidate. After you undo a consolidation, you can make changes to transactions in that period (unless they are locked by appearing on a statement or dated prior to the last VAT end date). After making changes, you may wish to re-consolidate the period.

Change the start and end dates of the report

In the report screen, tap action followed by Change Start Date or Change End Date and choose a new date.

Add another financial period to the report as a comparison

In the report screen, tap action followed by Add Comparison. The report changes to include both the currently selected period and a comparison period with default dates set to the prior financial period. To change the date range of the comparison report, tap action followed by Comparison Start or Comparison End.

Send the report by email, print it or open it in another app

In the report screen, tap send followed by one of the send options:

  • Send by Email - The HTML and CSV files containing the report data are attached to a new email. Complete the To: field and tap Send. 

    Note: This option is only available if your device has been configured to send email. To set up email on your device, refer to Apple's guides on using Mail.

  • Send to Printer - The report can be printed direct to an Airprint-compatible printer. If you don't have a compatible printer, you may be able to print via a third party app as descibed next.

  • Send to App... - You can send the report output to a compatible third party app for storage such as Dropbox, Evernote, SkyDrive or for print to standard shared printers using apps such as Print Sharing. 

    Note: This option is only available if you have other apps installed that are capable of opening the format.