How to... (Statements Screen)

The following describe how to carry out tasks in the Statements screen.

Create a new EasyBooks statement
  1. In the Statements screen, tap the appropriate account. You will find the account in the Has statements or All accounts tab. You may need to drag the list downwards to reveal the tabs as they are normally hidden from view.

  2. Tap Add a new statement.

  3. Set the date of the statement.

  4. Move the required transactions onto the statement by tapping up. This moves the transaction from below the line labelled "The following lines are not on the statement" to above the line.

Generate a PDF statement for a customer
  1. Create a new EasyBooks statement as described above, making sure you choose to create a statement for a customer account.

  2. Tap action followed by Send Statement. You can print, email or open the PDF as required.

Perform a statement reconciliation

This describes how to reconcile transactions in EasyBooks with those on a statement sent from your bank or credit-card company. Make sure you have the bank or credit-card statement to hand before you start.

  1. In the Statements screen, tap the appropriate bank or credit-card account. You will find it in the Has statements or All accounts tab.

  2. Tap Add a new statement.

  3. Set the date of the statement to be the same as the date on your bank or credit-card statement.

  4. Look at the earliest transaction on your bank/credit-card statement - you should find the same transaction in EasyBooks below the line labelled "The following lines are not on the statement".

  5. Tap up in the transaction you have located. The transaction jumps above the line to indicate that you have located it on the statement. You have now reconciled that transaction. 

    If you cannot find the transaction, your bank may have made an error, or more likely, you have forgotten to add the transaction to EasyBooks. You can add the missing transaction by tapping Add missing entry in the add menu. 

    You may want the transactions on your EasyBooks statement to appear in the same order as those in your bank/credit-card statement. This can help to make it easier to notice any differences.

  6. Continue steps 4 and 5 for all remaining transactions on your bank/credit-card statement.

  7. On completion, examine the transactions that still remain below the line. Any recent transactions that remain may appear on the next statement from your bank or credit-card company - this is normal. However, old transactions that remain may indicate an error, such as an amount that has not been paid into your bank, or an error you have made in EasyBooks - you need to investigate these cases.

The reconciliation is complete once all transactions in the EasyBooks statement match those on the statement from your bank or credit-card company. For additional reassurance, check that the open and closing balances also match between the two statements.

Note: It is recommended that you perform a reconciliation before filing a VAT return or performing a Profit and Loss consolidation.

Rearrange the order of the transactions
  1. Tap and hold rearrange next to the transaction you want to move.

  2. Move the transaction to the desired location and release. You can drop it anywhere in or out of the statement.

View, correct or add a transaction

Tap i next to the transaction to view or edit it.

Tap add followed by Add missing entry to add a missing transaction to the statement.