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Using the VAT Return Report

Tapping VAT Return in the Other Reports screen displays the report. From this screen, you can

  • View the amount of VAT you need to pay and the associated calculation.
  • File the return to reset your VAT account balances to zero.
  • Change the date range of the report.
  • Send the report by email, print it or open it in another app.

What does the report show? 

The report shows the VAT due on your sales as well as the VAT reclaimed on your purchases and the net VAT to be paid (or reclaimed) by you. The format follows the UK VAT-100 form. The calculation used is shown immediately following the report.

When filing your VAT, a record should be kept of the calculation. You can use one of the send options in the organise menu to do this. This is especially important if you are using the flat rate scheme, because EasyBooks will always run the report using the current flat rate percentage and you may wish to store a copy of your previously filed returns.

How does EasyBooks pick the initial date range? 

The Next Period End date from your VAT Settings is used as the end date of the report. If this date has not yet passed, the report uses the current date instead. The start date is set as the day after the previous filed return, or the date of the first transaction if you haven't yet used the File Return option.

How do I view a previous period?

For details of how to set up EasyBooks to manage VAT, please refer to:

Options in the settings Menu:

  • Change Start Date - You can set the start date to any date prior to the currently selected end date.
  • Change End Date - You can set the end date to any date after to the currently selected start date.
  • Settings - This is a shortcut to the Business Settings screen. Use this option to change VAT settings.

Options in the action Menu:

This button is used to send or print the report. It uses the standard Apple sharing panel and allows you to send the report by email or AirDrop, print it to an Airprint-compatible printer or send it to another app such as Dropbox. Three file formats of the report are available.

  • As shown (HTML) - The HTML format will open in a web browser.
  • Comma separated (CSV) - The CSV format contains the same information and is more suited to importing into a spreadsheet.
  • Both (ZIP) - The ZIP format contains both the HTML and CSV files compressed into a single zip file.