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Entering an Account Transaction

Clicking add above the list of transactions, or double-clicking an existing transaction, displays the transaction form. You can use the form to view, modify or enter the details of a transaction.

 

Options in this Form

 

Date

Specify the date of the transaction. You can click today to set the date to the current date.

 

Repeat

This is displayed if Make Recurring has been selected from the action menu. Specify the interval between recurring transactions.

 

Account 1/Supplier/Customer

Choose an account to link the transaction to. Money is moved between Account 1 and Account 2.

 

Transaction Type

The transaction type defines whether money moves in or out of the account. The text displayed depends on the account selected in the first account.

 

Description

Specify a description. When linked to a bank account it can be useful to enter a description to match what will appear on the bank statement to make statement reconciliation easier.

 

Account 2/Product

Choose a second account to link the transaction to. Money is moved between Account 1 and Account 2.

 

Amount/Ex-VAT/Incl-VAT

This is the value of the transaction. If you are specifying a sale or credit and the business is registered for VAT (as specified in the Business Settings screen), you can choose whether the value is inclusive or exclusive of VAT by selecting Show Excl-VAT or Show Incl-VAT from the action menu.

 

VAT Rate

Specify the VAT rate. The field below displays the VAT content.

This is available only if the business is registered for VAT, as specified in the Business Settings screen.

 

Details

Optionally, you can enter details of the transaction.

 

 

 

Options in the action Menu

Note: The options available depend on the transaction type.

 

Duplicate

Creates a new transaction by duplicating the existing transaction. This provides a fast method to create a new transaction if it is similar to an existing one.

 

Make Recurring

Allows you to set up a recurring transaction. Use Repeat to specify the period between transactions (such as every month). Each transaction generated will be a clone of the first (except the date).

 

Show Excl-VAR or Show Incl-VAT

Sets whether the price is inclusive or exclusive of VAT.

The default setting is determined by Amount entry, which you can access using Preferences in the EasyBooks menu.

This is available only if the business is registered for VAT, as specified in the Business Settings screen.

 

Add tick (sale or sale credit)

Marks the sale or credit as "PAID". A tick will appear against the transaction to indicate that it has been paid. You may want to use this option for a sale if you have not used Receive Payment.

Note: This option does not decrease the amount the customer owes. It is provided merely as a visual aid.

 

Remove tick (sale or sale credit)

This option is available only if the sale or credit was previously marked as "PAID" using Add tick. The option removes the tick and the "PAID" mark on the sale.

 

Receive Payment (unpaid sale)

Enables you to enter the details of a payment you have received from the customer for the sale. A tick will appear against the sale to indicate that the customer has paid.

 

Go to Payment (paid sale)

This option is available if you previously used Receive Payment on the sale. The option enables you to access the payment transaction you entered for the sale.

 

Add tick (purchase or purchase credit)

Marks the purchase or credit as "PAID". A tick will appear against the transaction to indicate that it has been paid. You may want to use this option for a purchase if you have not used Make Payment.

Note: This option does not decrease the amount you owe the supplier. It is provided merely as a visual aid.

 

Remove tick (purchase or purchase credit)

This option is available only if the purchase or credit was previously marked as "PAID" using Add tick. The option removes the tick and the "PAID" mark on the purchase.

 

Make Payment (unpaid purchase)

Enables you to enter the details of a payment you have made to the supplier for the purchase. A tick will appear against the purchase to indicate that you have paid the supplier.

 

Go to Payment (paid purchase)

This option is available if you previously used Make Payment on the purchase. The option enables you to access the payment transaction you entered for the purchase.

 

Go to Payment (paid sale)

This option is available if you previously used Receive Payment on the sale. The option enables you to access the payment transaction you entered for the sale.

 

Go to Sale (payment)

This option is available if the payment was made using Receive Payment on a sale. The option enables you to access the sale transaction for the payment.

 

Go to Purchase (payment)

This option is available if the payment was made using Make Payment on a purchase. The option enables you to access the purchase transaction for the payment.

 

In, Out, Sale, Purchase or Payment/Credit

You can use this option to change the transaction type.

 

Add Split

Adds a new line item (for example, to create separate line items on any PDF you generate from the transaction).

 

 

Further Information

This help topic describes the options in the form. If you require other introductory information, please refer to: