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How to... (Statements Screen)

The following describe how to carry out tasks in the Statements screen.

 

Create a new Easybooks statement?

  1. In the Statements screen, click the appropriate account.

  2. If you have created statements for the account before, click add shown top-right above the statement area.

  3. Set the date of the statement if necessary.

  4. Move the required transactions onto the statement by ticking off each one or dragging and dropping them.

 

Make changes to an existing statement

  1. In the Statements screen, click the appropriate account.

  2. Select the statement by its date shown above the white statement area.

  3. Click Edit to place the statement in edit mode.

  4. Make changes to the transactions as necessary.

  5. Click Save to update the statement in EasyBooks or Cancel to discard the changes.

 

Delete a statement

  1. Find the statement and place it in edit mode as described in "Make changes to an existing statement" above.

  2. Click Delete to delete the statement. You can delete the most recent statement in the list.

 

Generate a PDF statement for a customer

  1. Create a new EasyBooks statement as described above, making sure you choose to create a statement for a customer account.

  2. The statement image appears as a thumbnail bottom-left of the screen. Click the play icon. You can print, email or open the PDF as required.

 

Perform a statement reconciliation

This describes how to reconcile transactions in EasyBooks with those on a statement sent from your bank or credit-card company. Make sure you have the bank or credit-card statement to hand before you start.

  1. Create a new EasyBooks statement as described above, setting the date as shown on your bank statement.

  2. Look at the earliest transaction on your bank/credit-card statement - you should find the same transaction in EasyBooks under the white statement area.

  3. Click the transaction and press the space bar or place a tick in the checkbox. The transaction jumps onto the statement to indicate that you have located it on the statement. You have now reconciled that transaction. 

    If you cannot find the transaction, your bank may have made an error, or more likely, you have forgotten to add the transaction to EasyBooks. You can add the missing transaction by clicking add shown bottom-left in the white statement area. 

    You may want the transactions on your EasyBooks statement to appear in the same order as those in your bank/credit-card statement. This can help to make it easier to notice any differences. You can drag the transactions to re-order them.

  4. Continue steps 2 and 3 for all remaining transactions on your bank/credit-card statement.

  5. On completion, examine the transactions that still remain below the white statement area. Any recent transactions that remain may appear on the next statement from your bank or credit-card company - this is normal. However, old transactions that remain may indicate an error, such as an amount that has not been paid into your bank, or an error you have made in EasyBooks - you need to investigate these cases.

The reconciliation is complete once all transactions in the EasyBooks statement match those on the statement from your bank or credit-card company. For additional reassurance, check that the open and closing balances also match between the two statements.

Note: It is recommended that you perform a reconciliation before filing a VAT return or performing a Profit and Loss consolidation.

 

Rearrange the order of the transactions

  1. The statement must be in edit mode as described in "Make changes to an existing statement" above.

  2. Drag the transaction you want to move.

  3. Move the transaction to the desired location. You can drop it anywhere in or out of the statement.

 

View, correct or add a transaction

Right-click the transaction and choose View & Edit to view or edit it.

Click add shown bottom-left in the white statement area to add a missing transaction to the statement. The statement must be in edit mode as described in "Make changes to an existing statement" above.